Fort Town Steampunk Festival 2022 Program

RULES & SAFETY

The Fort Town Steampunk Festival wants everyone to have a fun, enjoyable, and entertaining event, so please follow these sensible guidelines.

Official badges or wristbands must be worn while at the festival.
Lost badges and wristbands can only be replaced by returning to the Information Desk for a new one.

Treat people with respect and dignity; don't harass anyone.
All attendees, vendors, exhibitors, volunteers, and staff must abide by the Greater Fort Town Area Charity's Safety Policies & Protocols.

Present all prop weapons at the festival's Registration Desk for approval.
Actual firearms and realistic replica firearms are not permitted.

If it's illegal outside of the festival, it's illegal inside the festival.
All of us will abide by municipal, provincial, and federal laws.

Keep conduct appropriate and considerate.
Be mindful of your surroundings and fellow festival attendees when in public spaces.

For the safety and courtesy of other attendees, the Fort Town Steampunk Festival reserves the right to refuse entry to the event to anyone deemed to be violation of our Rules & Safety.

Participant Conduct and Safety

1. Participants must follow instructions as given from all event officials including the Event Coordinator, crowd marshals, medical personnel, and fire & police officials, throughout the duration of the festival.
2. All participants are expected to conduct themselves in a professional and courteous manner towards the community and their fellow participants during their participation in the festival. This means, for example, no alcohol consumption (except in permitted area), urinating or defecating in public except in designated toilet facilities, and participant obstruction anywhere on the property.
3. Every participant shall be provided with a wristband, which shall be visibly worn on the front of the participant’s wrist during the festival. The festival wristband is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate wristband.
4. The use of music devices (e.g., iPods), cell phones, cameras, or similar devices by participants while at the festival is cautioned at this event. To enjoy all that our festival has to offer and for the safety of all participants, the Fort Town Steampunk Festival encourages a headphone-free environment during the running of this event. Volunteers will be available to support you. The event officials reserve the right to disqualify any participant using such devices who poses a safety hazard.
5. For the safety and enjoyment of all festival participants, the property is reserved for registered participants. 
6. The use of wheeled devices by participants or any other person authorized to be on the property shall be strictly limited to (a) wheelchair participants, (b) authorized event officials, and (c) authorized crowd marshals on bicycles. Skateboards, rollerblades, unauthorized bicycles, or any other wheeled device will not be permitted on the property.
7. No dogs/pets allowed at the FTSF, except for service dogs and emotional support animals. The Event Organizers may ask if a dog/animal is a service animal and/or emotional support animal and will respect and abide by Bill 80, Ontario Service Dogs Act, 2016. Event organizers reserve the right to ask animal owners to be removed from event areas (exception with service animals), especially in the event's common spaces. Animal owners are encouraged to understand and abide by the By-Law 23-94 of the Corporation of the Town of Prescott. If the animal is an emotional support animal, the owner needs to provide documentation by licensed professionals concerning the role of the animal in the care of its owner. If an emotional support animal is disruptive, Crowd Marshalls have the right to ask the owner to leave the event. If this so happens, the owner will not receive a refund.
8. Medical personnel authorized by the event may examine any participant who appears in distress. If, in the sole opinion of authorized medical personnel, it is in the best interest of the participant’s health and welfare, medical personnel may remove a participant from the event.
9. Participants must retire at once from the event if ordered to do so by a member of the event staff, medical staff, or any governmental authority, including fire and police officers.
10. Event officials reserve the right to delay, cancel or suspend the event due to factors in accordance with Emergency Protocol on severe emergencies and/or weather.
11. Participants should familiarize themselves with the Event Alert System (EAS) and adjust their plans accordingly.
12. Participants are responsible for the recognition and understanding of event signage, symbols, and colours relating to participant warnings, maps facilities and directions.
13. Any participants who refuse to follow the directions of event officials, including fire and police officials, city officials or Crowd Marshalls, or who conduct themselves in an inappropriate manner, or who is offensive by action or language to officials, volunteers, participants, and/or vendors may be removed from the event and from future participation at the discretion of event officials.

Exceptions

Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than thirty (30) days prior to the event date specifying the nature of and the reasons for the request.

Amendments/Reservations/Acknowledgments

• The Trustees reserve the right to modify, supplement or waive all or part of the event rules without notice.
• Participants shall be bound by any modification or supplement of the event rules published prior to the event.
• Failure to follow these event rules, as may be amended, will result in immediate removal and/or loss of awards and removal from official results.

Registration

• The Fort Town Steampunk Festival maintains a no refund and no deferment policy on all purchased tickets and other offers. Exceptions to the policy may be made only in the event of military deployment, bereavement, or critical illness. In such cases, additional documentation may be required before a refund request is processed. All requests for exceptions must be made prior to the festival.
• Registration closure is determined and announced when event participation reaches the established Occupancy Load.

Ticket Availability

Tickets will be primarily sold online. Our advertising campaign will emphasize the importance of purchasing tickets online. The number of tickets will be determined by the venue’s occupancy load. If online sales have reached the determined occupancy load, then the event will enforce a “ticket-only rule.” If not, the number of remaining tickets to reach occupancy load may be sold at the registration desks. We will use a local radio to advise on the current situation at the venue. Specific Crowd Marshalls at the entrance of Fort Wellington, the arena, and registration desks will maintain count and report it to the Safety Coordinator, who will provide instructions about ticket availability in relation to occupancy load.

Ticket Contract

On the back of the tickets and at the Registrations Desks, there will be guest behaviour guidelines to refer to should a guest not be following the rules. This is an added feature to assist in getting guests to follow the safety guidelines and is important in the event of an eviction. It may include age restrictions, weapons restrictions, code of conduct, and so on. The FTSF tickets will include the following:

Please lock your car doors
Wristbands must be worn while at the festival
Treat people with respect and dignity
No animals unless it is a service dog or emotional support animal with proper documentation
If it’s illegal outside of the festival, it’s illegal inside the festival
No smoking and/or vaping on the Parks Canada property

Harassment Policy

The Greater Fort Town Area Charity's trustees, volunteers, and Risk Management Advisory Team want the Fort Town Steampunk Festival to be a safe, enjoyable experience for everyone. To this end, everyone with a Fort Town Steampunk Festival badge or wristband is required to abide by the Greater Fort Town Area Charity's Code of Conduct.

The Greater Fort Town Area Charity will not tolerate harassment. Harassment is generally any behaviour that annoys, alarms, or threatens another person or group of any kind, including but not limited to:

• Stalking
• Offensive verbal comments
• Non-consensual photography/recording
• Bathroom-Policing
• Unwelcome physical attention
• Intimidation
• Physical assault and/or battery

• Race                                  
• Color
• National Origin
• Gender Identity
• Gender Presentation
• Sexual Orientation
• Age
• Body Size
• Disability
• Religion
• Citizenship
• Pregnancy